Terms of Use

1. Agreement

These Terms are an agreement between you and Khata Connect for using the Khata Connect: CashBook app on iOS and Android. By using the app you accept these Terms and our Privacy Policy. If you do not agree, please stop using the app and uninstall it.

2. What Khata Connect Is (and Isn't)

3. Your License

We give you a personal, non-exclusive, non-transferable license to use the app for your personal or business bookkeeping. You agree not to:

• copy, modify, reverse engineer, or resell the app;
• bypass the app lock, Premium checks, or any other protection;
• use the app for fraud or anything illegal.

4. Your Data & Responsibilities

• Your records: You own what you enter, and you are responsible for its accuracy.
• Other people's details: Only add customers’, suppliers’ and staff members’ details and photos if you have a fair reason to keep them, and handle them lawfully.
• Your phone: Keep your phone, PIN, email/password credentials, and Google or Apple account secure. Anyone who unlocks them can see your khata.

5. Backups

Manual Google Drive and iCloud backup and restore are free. Premium adds Khata Connect Drive and scheduled automatic backups. You choose the storage option:

• iCloud (iPhone): Your backup is saved in your own iCloud, uses your iCloud storage, and is also subject to Apple's terms. It can be restored only on an iPhone. If your iCloud is full or you are signed out of iCloud, backups stop until you fix it.
• Google Drive: Your backup is saved in your own Google Drive, uses your Drive storage, and is also subject to Google's terms. If your Drive is full, or you remove the app's access, backups stop until you fix it.
• Khata Connect Drive: Your backup is stored, encrypted, in our cloud on Google Firebase, linked to your signed-in account.
• Restoring: Restoring a backup replaces the data currently on your phone with the backup's data.

We work hard to keep backups safe, but we cannot guarantee that no data will ever be lost. Automatic backup depends on your selected schedule, designated phone, network settings, available storage and app availability; completion at an exact time is not guaranteed. Check backup status regularly, and keep PDF or Excel exports of important records.

6. Accounts, Staff Logins & Owner Responsibilities

• Personal accounts: Provide accurate details and secure your sign-in credentials, recovery email, PIN and devices. Use a separate login for each staff member. Do not share the owner password to provide routine staff access.
• Managed staff accounts: An owner can create staff Login IDs and passwords and assign access to one or more owned businesses. These accounts are administered by the owner, who may reset passwords, change roles or business assignments, disable access, sign out sessions or delete the managed login. Staff should understand that a managed login is tied to the owner’s business account.
• Invited personal members: A member using an independent personal account keeps control of that account. The business owner manages its business membership and permissions, rather than the member’s unrelated personal account.
• Permission choices: Owners are responsible for verifying members, informing them how access and activity tracking work, assigning appropriate roles, and promptly removing access when employment or authorization ends. Only share records you are authorized to disclose. Permission settings do not prevent copying, screenshots or inference from records a member can access.
• Staff responsibilities: Use shared records only for authorized business purposes. Do not disclose credentials, misuse another member’s identity, attempt to bypass permissions, or keep using records after authorization ends. Report suspected unauthorized access promptly to the owner and our support team.
• Staff Book: Attendance and payroll entries are bookkeeping records. Adding an employee to Staff Book does not by itself create a staff login. You are responsible for wage calculations, attendance accuracy, employment notices, payroll obligations and lawful handling of employee information.

7. Optional Cloud Sync & Shared Records

• Enabling sync: Sync is optional. When you enable a business for sync or connect to an authorized shared business, you instruct us to store and process its supported records in Google Cloud Firestore, and associated photos in Cloud Storage for Firebase, so authorized devices and users can retrieve and update them. Sign-in alone does not enable ledger sync. Account and security metadata may still be processed as explained in the Privacy Policy.
• Scope of processing: Synced records can include customer and supplier details, entries and amounts, inventory, bills, orders, cash book, expenses, business and payment details, and staff and payroll records. You retain your rights in this content and authorize the processing needed to operate, secure and support the service.
• Access and notifications: Authorized actions may update shared records on other devices. Author identifiers and activity details may be shown to business users, and notifications may include record names and amounts according to access and notification settings. Owners and members must use appropriate notification-preview and device-security settings.
• Availability and limits: Automatic sync and team access depend on eligible Premium access, supported app versions, service availability and internet connectivity. Device and team limits are shown in the app. If the owner’s eligibility expires or membership is disabled or removed, cloud sync or team access may pause or end.
• Delayed or conflicting changes: Offline, pending or concurrent changes may arrive later, be refused by access checks or require review. A sync indicator is not a guarantee that every device has received every change. Check important balances and resolve errors before relying on shared records.
• Stopping sync and backups: Stopping sync on a phone keeps its local records and does not delete cloud records, remove other members, or stop other devices. Sync is separate from iCloud, Google Drive and Khata Connect Drive backups; maintain recovery backups and exports. Restoring an older copy can affect data and should be reviewed carefully before reconnecting it.
• Access revocation: A session sign-out or permission change may take time to reach a disconnected device. Revoking access cannot guarantee deletion of material already downloaded, exported, photographed or shared. Owners must handle staff departures and confidentiality obligations accordingly.

8. Account, Membership & Cloud Deletion

• Owner account deletion: Deleting the owner account removes its owned synced cloud businesses, records, photos, roles and memberships, and its owner-managed staff accounts. This ends those users’ access to those cloud businesses. Export anything you need and consider the effect on staff before confirming.
• Removing members: Removing an owner-managed staff login deletes that managed identity and its associated account data across the owner’s businesses. It does not erase entries the staff member made in the business. Removing a personal member’s access does not delete their independent account.
• Local and external copies: Review the options for keeping or deleting records on the device and deleting external Google Drive or iCloud backups. External deletion requires access to the relevant provider. Account deletion cannot erase another owner’s records or copies already retained on other people’s devices.
• Security records and subscriptions: Minimal deletion-status and security information may remain as described in the Privacy Policy. Deleting the app, stopping sync, removing a membership or deleting an account does not cancel an App Store or Google Play subscription; manage it with the store.

9. Premium Subscriptions

The khata, stock, barcode scanning, bills, Counter Sale, orders, Staff Book, cash book, expenses, and reports are free, show ads, need an internet connection, and allow up to 3 businesses. Premium (monthly or yearly) removes ads, adds Khata Connect Drive, automatic backup, automatic sync and team access, unlimited businesses, business cards, and use with no internet.

• Payment is charged to your Apple ID or Google Play account when you confirm the purchase.
• Subscriptions renew automatically unless you cancel at least 24 hours before the current period ends.
• You can manage or cancel your subscription in App Store or Google Play settings. Deleting the app or your account does not cancel it.
• Refunds are handled by Apple or Google under their policies.
• If a free trial is offered, any unused part of it ends when you buy a subscription.

10. Ownership

The app's code, design, name, and logo belong to Khata Connect, and are protected by copyright and trademark law.

11. No Warranty

The app is provided "as is" and "as available". As far as the law allows, we make no warranties that it will be error-free, uninterrupted, or fit for a particular purpose.

12. Limitation of Liability

As far as the law allows, Khata Connect is not liable for indirect or consequential losses, such as lost profits, lost data, or business interruption, that come from using or being unable to use the app. Nothing in these Terms limits rights you have under consumer protection laws that cannot be excluded.

13. Ending These Terms

You can stop using the app and delete your account at any time. We may suspend access if you seriously break these Terms. Sections that by their nature should continue (such as ownership, no warranty, and liability) survive termination.

14. Governing Law

These Terms are governed by applicable law, without regard to conflict-of-law rules. We will first try to settle any dispute in good faith, by talking with you.

15. Apple App Store Users

If you downloaded the app from the App Store, Apple's Standard EULA also applies. Apple is not responsible for the app or its support.

16. Changes & Contact

We may update these Terms, and will change the effective date when we do. Continuing to use the app means you accept the new Terms. For questions, email khataconnect.cashbook@gmail.com or visit our Contact page.